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Document Security – How to Protect Your Documents

Every business has to face the issue of document security regardless of whether they keep physical documents or digital ones. If documents fall into wrong hands, it could affect the confidence of clients and put existing contracts at risk. It is essential that businesses have robust procedures to protect both offline and online documents.

The best document management solutions will come with a variety of options to help secure documents. They will include encryption, password protection, and VPNs. These tools can also limit access to certain ports such as USB and flash drives. This helps to protect your private documents from theft and will also stop employees from accidentally leaking data by connecting their personal devices.

Another way to secure your documents is to use an automated document tracking system. This will allow you to see who has accessed and read a document, and can monitor their locations and IP addresses. It will also alert you if someone attempts to print or download files from an unidentified location.

This is particularly useful for remote teams that work on multiple platforms. It is easy for them to send the wrong email attachment or leave a document on a laptop, allowing sensitive information to be accessed by anyone. Document tracking systems will ensure that only those who are required to edit or view a document can do so and that attempts to do so are detected.

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