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What Are Data Rooms?

A data room is an online storage facility which provides a more efficient method of sharing files and documents than email. The most common use is during due diligence for M&A and M&A transaction, it can be beneficial if a company is looking to find investors or carry out other projects that require an extremely high level of security.

In M&A tendering, fundraising and restructuring projects, there is often a large amount of confidential information being shared between various parties. This can make it difficult to track who has accessed what information, what versions are used and when modifications were made. With a data space, all the required information can be stored in a single location with access restricted by an administrator. It’s a great solution to avoid sharing information that is not authorized and to ensure compliance.

The majority of virtual data rooms offer various additional features that go beyond storage. Drag-and-drop, bulk upload, optical character recognition (OCR), dynamic watermarking, and an advanced search feature can help you find documents quickly.

The majority of data centers offer redaction tools as well as these features. These tools allow users to block specific parts of a file without breaking the entire file. This is particularly helpful to ensure that no sensitive information within documents that could have a significant impact on the outcome of a project or deal.

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